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ILO

Administrative and Finance Assistant, ILO Country Office for Viet Nam (GS-4)

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To achieve the goal of decent work for all in Viet Nam, the ILO Country Office in Viet Nam operates through the Decent Work Country Programme (DWCP) 2017-2021, which is the main vehicle for delivery of ILO support in the country, focusing three main priority areas (i) Employment and Sustainable Enterprise Development (ii) Social Protection for all (iii) Labour Market Governance. For implementation of the DWCP, the ILO Office works in close partnership with the Government of Viet Nam, in particular its technical line ministry, MOLISA and its social partners, the employers' and workers' organizations. The Vietnam DWCP is an integral part of the One UN Strategic Plan 2017-2021.

The "Responsible Supply Chains in Asia" project, conducted by the ILO and the OECD and financed by the EU, aims to contribute to an enhanced respect for human rights, labour and environmental standards by businesses engaged in supply chains in Asia including Viet Nam, in line with international instruments. This initiative is one of the expressions of the EU's long-standing commitment to promote human rights, decent work and sustainable development, a pledge underpinned by the EU Treaties and reinforced in the European Commission's trade policy strategy of 2015 "Trade for All". It falls in particular under the Commission's commitment to identify opportunities for responsible supply chain partnerships and the EU's strategic approach to responsible business conduct, which is based on internationally agreed principles and guidelines. It will also contribute to the EU strategic approach to CSR/RBC as put forward in the Commission 2011 Communication "A renewed EU strategy 2011-14 for Corporate Social Responsibility".

 

The Administrative/ Finance Assistant will handle daily administrative/ financial tasks, assist in supporting the smooth functioning of the project. He/ She may also be called upon to travel to provinces in Vietnam for supporting project's activities in matters related to his/her duties.

The Administrative and Finance Assistant works under the direct supervision of the National Project Coordinator, who reports on all administrative/finance matters to the Regional Chief of Technical Adviser, ILO Viet Nam Country Director and Programme Unit. During the fulfillment of duties, upon the need(s), He/ She will receive necessary technical guidance/ support from the Admin/ Finance Unit of ILO Country Office

The position is based in HCMC, at the grade of GS-4 (UN Salary Scale).

Minimum Requirements include:

Education: Completion of Secondary School Education supplemented by commercial training in bookkeeping, accounting, and business administration or equivalent experience

Experience – Three to four years of general administrative/secretarial experience. Familiarity with United Nations' administrative and financial procedures would be an advantage

Languages – Excellent knowledge of spoken and written English and Vietnamese.

Competencies:

  • Ability to organize own work and perform routine work independently.
  • Ability to prioritize work assignments for own work schedule and adapt to changing demands and multitasks, accountability to meet quality and deadlines.
  • Ability to work as a member of a team and manage a heavy workload under time pressure.
  • Ability to compose correspondence and correct documents in accordance with established standards;
  • Accuracy and ability to pay attention to details for documentation;
  • Ability to communicate, collaborate with other work units inside or outside the office for completion of tasks
  • Customer service experienced/ oriented in order to provide courteous, prompt and efficient responses to internal and external clients.
  • Knowledge of practices and procedures for preparing administrative/ accounting and financial documents and maintaining file system
  • Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office
  • Excellent oral and written communication skills

Details of the vacancies are available at the ILO Country Office for Viet Nam website: http://www.ilo.org/hanoi/Aboutus/WCMS_445482/lang--en/index.htm 

 

Deadline for submission: 17:30, 26 January 2018

The application letter together with CV should be submitted to the ILO Country Office for Viet Nam at the email address: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

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